How to write a resignation letter

It comes to a point where you have to move from your current job to a new one. It might be exciting to move to a new job, but you have to leave on a positive note. To do so, you must give notice and let people know you’ll leave professionally. That’s where a resignation letter comes in, and here is a guide to help you write a perfect letter.

What is a Resignation Letter, and what’s Its Purpose?

A resignation letter is simply an official form of quitting. Its main purpose is to inform people in your current job you’ll be leaving, and it also creates an official record of notice. Additionally, it details your last day and next steps and maintains a good relationship with the employer.

Writing Tips for a Graceful Letter

Remember, this is a professional and, more so, a transactional letter, so you’ll want to keep it short. Address the letter to your boss or the Human Resource manager, depending on the company’s policy. Be clear and state why and when you’ll be leaving. You should also give an overview of what you’ll be doing next or your next career move. For those that don’t have another opportunity, keep the reason vague; for example, you could say, “I would like to explore another area of my career”.

As you conclude the letter, you should show some gratitude. However, as you do this, remember to be true and honest. Include some projects or people you enjoyed working with and how the company has impacted you. Lastly, talk about how you’ll hand over your tasks and responsibilities and then wish everyone remaining behind the best of luck.

Sample Resignation Letter

Dear (Name),

As we previously discussed, I’m leaving my role as (title) today. I’ll be leaving on (date), which is in (X) weeks. I have wanted to transition into (new field), and I have found that opportunity elsewhere, so I would like to move to the new position, as a way of furthering my career.

For all the years I’ve been around, I enjoyed working for (business) and with the entire team. Through this, I’ve gained a lot of knowledge and experience that’s needed in this (field). Thank you for giving me this opportunity and helping me grow over the past (X) years. As part of my commitment to ensuring a smooth transition, I’d like to meet with you to discuss some preliminary ideas for transferring my tasks and responsibilities.

I wish you and your team continued success. Thank you!




Leaving your job can be both exciting and sad at the same time, depending on the conditions surrounding your move. A resignation letter is a great opportunity to leave a good impression, and you want to avoid burning some bridges as you go. Writing a perfect resignation letter will help you leave gracefully and leave doors open for the future. Hopefully, this guide has helped you develop a well-structured letter to hand in as you leave your job.

Leave a Reply

Your email address will not be published. Required fields are marked *